1. CLARIFY YOUR OUTCOME
The first step is to clarify what is the outcome of the project you are working on. Very often as entrepreneurs we can easily focus on completing a project but lose track as to why it is so important.
We want to clarify in this first step the outcome you want to achieve. Make sure to be specific, the more specific you make this outcome the easier it is to measure progress towards completing it.


2. EXTERNALISE YOUR MIND 
The second thing you need to do is to externalise your mind. This is a very important step for you to do. It will enable you to clearly see all the tasks that are involved.
By moving the series of tasks out of your head and onto paper or a system, you can more easily tackle the project. Make sure you keep writing down ideas until you feel that you have more than enough options.



3. CHUNK TASKS INTO DIFFERENT GROUPS 
Our brains arent very good at remembering more than 7 things at any one time. It is much easier to approach groups of tasks than it is a list of 30 different items.
You want to group similar tasks together so that you can easily see all the different steps that are involved. This also allows you to effectively outsource all parts of tasks to someone else as opposed to going back and forth. 
730


4. PRIORITISE & PLAN TASKS    

When moving through the tasks that we need to complete, planning is of paramount importance. You want to prioritise which tasks to do first and in which order to help you achieve the outcome you desire.
Very often entrepreneurs become stuck on a task because they are waiting on other people to complete certain elements. Stay on track by effectively planning and prioritising accordingly.


5. ESTIMATE TIME NEEDED   
You need to have an estimate on how long you think each task will take. Be as realistic as possible and give yourself a little bit more time than you need.
As you start to do this more, you will estimate the time of tasks even more efficiently. Its important to estimate the time so that you can more effectively schedule the tasks you want to complete.


6. CREATE MUST TIME     
The Pareto principle was created by Vilfredo Pareto, he noticed 20% of pea pods created 80% of the beans. In life and in business very often 20% of what we do creates 80% of the result. We will apply this to our tasks so that we can be more efficient in completing them.
Youll notice to begin with we focused on the outcome we want to achieve. The truth is that you wont need to do all the tasks to complete the outcome you desire. In this step youre looking at the most important tasks that lead to 80% of the outcome being completed. Vilfredo Pareto20%80%20%80%
80%


About Ben Ivey

Ben Ivey is an entrepreneur lifestyle expert, international speaker, Tony Robbins Strategic Intervention Coach, and the Lead Facilitator for Zero Suicide Systems Nu-Rekall. After overcoming his own self-sabotage in business, he now helps other entrepreneurs create business success whilst living an extraordinary lifestyle.Ben is the founder of the Entrepreneur Lifestyle Accelerator, supporting overwhelmed entrepreneurs around the globe that are struggling to create the success they desire. His events led by his trainers are now regularly held internationally, working with senior leadership teams of large companies such as Maersk, HSBC, and Coca Cola. Ben is also the founder of the Lifestyle Coach Academy, training lifestyle coaches with the coaching skills, knowledge and business strategies to build a coaching practice online.


\n

6 steps to deal with overwhelming tasks| 6



     1. CLARIFY YOUR OUTCOME
The first step is to clarify what is the outcome of the project you are working on. Very often as entrepreneurs we can easily focus on completing a project but lose track as to why it is so important.
We want to clarify in this first step the outcome you want to achieve. Make sure to be specific, the more specific you make this outcome the easier it is to measure progress towards completing it.


2. EXTERNALISE YOUR MIND 
The second thing you need to do is to externalise your mind. This is a very important step for you to do. It will enable you to clearly see all the tasks that are involved.
By moving the series of tasks out of your head and onto paper or a system, you can more easily tackle the project. Make sure you keep writing down ideas until you feel that you have more than enough options.



3. CHUNK TASKS INTO DIFFERENT GROUPS 
Our brains arent very good at remembering more than 7 things at any one time. It is much easier to approach groups of tasks than it is a list of 30 different items.
You want to group similar tasks together so that you can easily see all the different steps that are involved. This also allows you to effectively outsource all parts of tasks to someone else as opposed to going back and forth. 
730


4. PRIORITISE & PLAN TASKS    

When moving through the tasks that we need to complete, planning is of paramount importance. You want to prioritise which tasks to do first and in which order to help you achieve the outcome you desire.
Very often entrepreneurs become stuck on a task because they are waiting on other people to complete certain elements. Stay on track by effectively planning and prioritising accordingly.


5. ESTIMATE TIME NEEDED   
You need to have an estimate on how long you think each task will take. Be as realistic as possible and give yourself a little bit more time than you need.
As you start to do this more, you will estimate the time of tasks even more efficiently. Its important to estimate the time so that you can more effectively schedule the tasks you want to complete.


6. CREATE MUST TIME     
The Pareto principle was created by Vilfredo Pareto, he noticed 20% of pea pods created 80% of the beans. In life and in business very often 20% of what we do creates 80% of the result. We will apply this to our tasks so that we can be more efficient in completing them.
Youll notice to begin with we focused on the outcome we want to achieve. The truth is that you wont need to do all the tasks to complete the outcome you desire. In this step youre looking at the most important tasks that lead to 80% of the outcome being completed. Vilfredo Pareto20%80%20%80%
80%


About Ben Ivey

Ben Ivey is an entrepreneur lifestyle expert, international speaker, Tony Robbins Strategic Intervention Coach, and the Lead Facilitator for Zero Suicide Systems Nu-Rekall. After overcoming his own self-sabotage in business, he now helps other entrepreneurs create business success whilst living an extraordinary lifestyle.Ben is the founder of the Entrepreneur Lifestyle Accelerator, supporting overwhelmed entrepreneurs around the globe that are struggling to create the success they desire. His events led by his trainers are now regularly held internationally, working with senior leadership teams of large companies such as Maersk, HSBC, and Coca Cola. Ben is also the founder of the Lifestyle Coach Academy, training lifestyle coaches with the coaching skills, knowledge and business strategies to build a coaching practice online.


\n

No comments:

Post a Comment